Privacy Policy
Privacy Policy - SportMed Summit
Last update: October 22, 2025
sportmedsummit.com is the website of the SportMed Summit trade show, created by S.A. World Trade Center Marseille Provence.
The purpose of this privacy policy (hereinafter the "Policy") is to inform you of the conditions under which your personal data (hereinafter the "Personal Data") is collected and processed when you use the website https://www.sportmedsummit.com (hereinafter the "Site"), in accordance with Regulation (EU) 2016/679 of April 27, 2016 on the protection of individuals with regard to the processing of personal data (hereinafter the "Regulation").
The version of the Policy applicable is the one published on the Site at the time of your browsing. It may be modified at any time, in particular to take account of legal, regulatory or technical developments.
If you have any questions about this Policy or, more generally, about the management of your Personal Data, you can contact us at the following address: benoit.vincent@wtcmp.com
Personal data collected and processed by SportMed Summit
When using our Site, you may be asked to provide us with information that enables us to identify you, which constitutes Personal Data. This may occur when you request information, book a ticket or make any other request via the form provided.
The Personal Data that SportMed Summit is likely to collect and process include in particular:
● Identification data: surname, first name, e-mail address, telephone number
● Banking data (via the third-party holder of the ticketing solution): in the context of a ticket purchase
● Professional data: information relating to the name of your company
● Browsing data: such as the date and time of connection, IP address, browser type and language, pages consulted, user space connection identifiers.
If you use connection features via social networks (such as Facebook or LinkedIn), we may access certain information from your profile, such as your first and last name, e-mail address, profile photo and number of friends, in accordance with the terms of use of the relevant social network. We may also collect data when you interact with social features integrated into our Site, such as "Like" buttons.
Joint treatment with a partner
In the context of certain marketing campaigns, SportMed Summit may collaborate with its parent company or a business partner. In such cases, the two entities may be considered Joint Processors, and a co-responsibility agreement is drawn up to define their respective obligations.
Sensitive data
Purpose of processing / Legal basis / Retention period
SportMed Summit only collects your Personal Data for specific, explicit and legitimate purposes. Each processing operation is based on one of the legal bases provided by the General Data Protection Regulation (GDPR).
The description below provides a transparent overview of the purposes of the processing operations, their legal basis and the applicable retention periods:
Purpose of processing: Provision of services (online booking, customer relationship management)
Legal basis : Contract performance
Retention period : 5 years after the end of the contractual relationship; 10 years for invoices (article L.123-22 of the French Commercial Code).
Purpose of processing : Improving the quality of services
Legal basis: Legitimate interest
Retention period : 36 months from collection or last contact.
Purpose of processing : Sending promotional e-mails and sharing data with the parent company for marketing purposes.
Legal basis : Consent
Retention period : For the duration of the contract or, for prospects, until withdrawal of consent or 36 months after the last contact.
Purpose of processing : Management of newsletter subscriptions
Legal basis: Consent
Retention period : 3 years after last contact, unless previously objected to.
Purpose of processing : Maintenance and technical improvement of the site (technical cookies)
Legal basis : Legitimate interest
Retention period: 6 months for connection traces.
Purpose of processing : Audience analysis and advertising (measurement and advertising cookies)
Legal basis: Consent
Retention period : 25 months for audience measurement data; 13 months for other cookies.
Communication of Personal Data
SportMed Summit is committed to limiting access to your Personal Data to only those persons authorized to process them, namely :
● The staff of the World Trade Center Marseille Provence, in charge of managing the SportMed Summit trade show and the sportmedsummit.com
● The IT service providers in charge of hosting and maintaining the website
● The online payment service provider
● The communications agency in charge of managing and maintaining the website and marketing strategy
● The publisher of the emailing solution used to manage the newsletter
● The publishers of the technical solutions used on the site, in particular for managing cookies and consents.
SportMed Summit never discloses your Personal Data to third parties, except in the following cases:
● If required by law or court order
● If disclosure is necessary to comply with contractual, legal or regulatory obligations
● If requested or expressly consented to by you.
The third parties concerned receive only the data strictly necessary for the performance of their duties. They are contractually bound to respect confidentiality, security and applicable data protection regulations, and to act only on instructions from SportMed Summit.
Transfer of Personal Data outside the European Union
In the event that Personal Data is transferred outside the European Union, SportMed Summit undertakes to implement all appropriate safeguards to ensure a level of protection that complies with the GDPR, including:
● By transferring the data to a country recognized as adequate by the European Commission
● By framing the transfer by the Standard Contractual Clauses approved by the European Commission
● By relying on binding corporate rules validated by the competent authorities
● Or by implementing any other guarantee provided for in Article 46 of the Regulation.
You can obtain a copy or extract of these guarantees by contacting us at the address mentioned in this Policy.
Security of Personal Data
SportMed Summit implements appropriate technical and organizational measures to ensure the security, integrity and confidentiality of your Personal Data, and to prevent any unauthorized access, loss, alteration or disclosure.
These measures include :
● Confidentiality commitments for employees and service providers
● The use of encryption and anonymization techniques
● The implementation of physical and logical security devices.
Your rights
In accordance with the RGPD, you have the following rights:
● Right of access and information: to be clearly informed about the use of your data and to obtain a copy
● Right of rectification: to correct or complete your inaccurate or incomplete personal data
● Right to erasure: to request the deletion of your data, except where there is a legal obligation to retain it
● Right to restriction of processing: to temporarily restrict the use of your data in certain cases
● Right to portability: to receive your data in a structured format and transmit it to a third party
● Right to object: to object at any time to certain processing, particularly for canvassing purposes
● Right to withdraw your consent: at any time, when processing is based on your consent
● Right to lodge a complaint: with the competent supervisory authority (in France, the CNIL)
● Right to define post-mortem directives: concerning the fate of your data after your death.
Exercising your rights
You may exercise your rights:
By e-mail, by contacting the data controller at the following address: b.vincent@wtcmp.com
By post at : SportMed Summit - WTCMP - 2 rue Henri Barbusse 13001 Marseille.
Your request will be processed within one month, renewable if necessary. Proof of identity may be requested to verify your identity; this document will be kept only as long as is necessary to process your request.
If you feel that your rights have not been respected, you can contact the Commission Nationale de l'Informatique et des Libertés (CNIL) via www.cnil.fr or by post at:
CNIL - Service des Plaintes, 3 place de Fontenoy, TSA 80715, 75334 Paris Cedex 07.
Cookies
Our site uses cookies to improve your browsing experience. You can manage your preferences via our cookie banner or your browser settings.
Use of Google Analytics and Google Ads
To improve the user experience and analyze traffic on our site, we use the services of Google Analytics and Google Ads, provided by Google LLC. These tools collect data relating to your browsing and interaction with our site, such as the pages consulted, the time spent on the site, or your browsing path.
This information is collected, whether or not you have given your consent, and is used for statistical analysis and the display of targeted advertising. We are committed to protecting your privacy in accordance with our privacy policy, but it is important to note that Google may also have access to this information. For more details on how Google uses your data, please consult the Google privacy policy.
Security
We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss or disclosure.
Modifications
This policy may be updated at any time. We invite you to consult it regularly.